Sending hyperlink in email with ABAP code

This blog will explain the ABAP code you can use to send an email from SAP system which is in HTML format including hyperlink.

Questions that will be answered in this blog are:

  • Which basis settings do I need to make for HTML mail format sending?
  • What code snippets can I re-use to send a hyperlink in an email from my custom ABAP program?

Basis settings for HTML mail

In order to be able to send an mail with a hyperlink the mail must have HTML format.

First check this table entry exists in table SXCONVERT2:

If not create it.

Now go to transaction SCOT and set the output format of RAW to HTM:

Save the settings.

ABAP code to mail hyperlink

The ABAP code to mail is as follows:

*& Report zemail_cl_bcs
  REPORT  zemail_cl_bcs.

    gc_subject TYPE so_obj_des VALUE 'ABAP Email with CL_BCS',
    gc_raw     TYPE char03 VALUE 'HTM'.

    gv_mlrec         TYPE so_obj_nam,
    gv_sent_to_all   TYPE os_boolean,
    gv_email         TYPE adr6-smtp_addr,
    gv_subject       TYPE so_obj_des,
    gv_text          TYPE bcsy_text,
    zls_text         TYPE soli,
    xhtml_string     TYPE xstring,
    gr_send_request  TYPE REF TO cl_bcs,
    gr_bcs_exception TYPE REF TO cx_bcs,
    gr_recipient     TYPE REF TO if_recipient_bcs,
    gr_sender        TYPE REF TO cl_sapuser_bcs,
    t_hex            TYPE solix_tab,
    gr_document      TYPE REF TO cl_document_bcs.

  DATA: zlv_longstring_message TYPE string.
  DATA: zlt_et_soli TYPE soli_tab.
  DATA: zls_et_soli TYPE soli.

      "Create send request
      gr_send_request = cl_bcs=>create_persistent( ).

      "Email FROM...
      gr_sender = cl_sapuser_bcs=>create( sy-uname ).
      "Add sender to send request
      CALL METHOD gr_send_request->set_sender
          i_sender = gr_sender.

      "Email TO...
      gv_email = ''.
      gr_recipient = cl_cam_address_bcs=>create_internet_address( gv_email ).
      "Add recipient to send request
      CALL METHOD gr_send_request->add_recipient
          i_recipient = gr_recipient
          i_express   = 'X'.

      CONCATENATE '<html><strong>Decission needed</strong><br/><br/>'
      '<tr><th style="color:blue;">Approval item</th>'
      '<a href=https://server:port/sap/bc/ui2/flp#WorkflowTask-displayInbox?allItems'
      '=true&/detail/XXX999_PGW/000000226597/TaskCollection(SAP__Origin=&#39;XXX999_PGW&#39;,InstanceID=&#39;000000226597&#39;)> click here to decide 000000226597</a>'

                   INTO zlv_longstring_message.

      CONCATENATE zlv_longstring_message '</html>' INTO zlv_longstring_message.

          text   = zlv_longstring_message
          buffer = xhtml_string
          failed = 1
          OTHERS = 2.

          buffer     = xhtml_string
          binary_tab = t_hex.

      gr_document = cl_document_bcs=>create_document(
                      i_type    = gc_raw
                      i_hex    = t_hex
                      i_length  = '1200'
                      i_subject = gc_subject ).
      "Add document to send request
      CALL METHOD gr_send_request->set_document( gr_document ).

* set send immediately flag
      gr_send_request->set_send_immediately( 'X' ).
      "Send email
      CALL METHOD gr_send_request->send(
          i_with_error_screen = 'X'
          result              = gv_sent_to_all ).
      IF gv_sent_to_all = 'X'.
        WRITE 'Email sent!'.

      "Commit to send email

      "Exception handling
    CATCH cx_bcs INTO gr_bcs_exception.
        'Error type:',

The end result is as follows in the mail:

The hyperlink in the mail jumps to the URL, which in this case is the URL link to this specific workflow item in the FIORI inbox.

The coding explained

We use the CL_BCS class from SAP. BCS stands for Business Communication Service. This class provides all modern options to send mail. We set the sender and receiver.

We now build the mail in HTML. All is stored in zlv_longstring_message. We start with the <html> tag, and a header text in bold (strong). Then we add the text with the hyperlink (a href) in blue color.

The hyperlink towards the FIORi inbox contains ‘ characters. This does not convert well for all further on steps. So we replace ‘ instead the &#39 text. This &#39 text is the HTML character coding for an apostrophe (‘). In this way there is no misinterpretation at any browser.

At the end, we add the closing tag </html>. Now the HTML build up is ready and can be used to send.

The HTLM is converted via function modules SCMS_STRING_TO_XSTRING and SCMS_XSTRING_TO_BINARY to a binary. This binary is set as document with type HTM to the mail. The mail is then sent with immediate flag.

FIORI app for display mail transmissions

SAP has delivered diverse apps for basis administrators.

This blog will explain about the display email transmissions FIORI app.

Activating the app display email transmissions

The full activation manual is published on the FIORI reference library.

Short manual:

  • Activate SICF service nw_aps_om_eq
  • Activate ODATA service APS_OM_EMAIL_QUEUE_SRV
  • Manually add the tile in your catalog (use edit home page and than add the app)

Using the app display email transmissions

The main FIORI app tile will already show the amount of email transmission errors today:

By clicking the tile you reach the overview screen

By clicking the line you get details plus hints on the possible issue:

SAP mail sending tips & tricks

This blog focuses on SAP mail sending tips and tricks.

Questions that will be answered are:

  • How can I add a disclosure to the mails I send form non-productive systems?
  • How do I restrict access to transaction SOST?
  • Which batch job to plan for sending mails?
  • How can I send encrypted or signed mails?
  • Is there a display only version of SCOT available?

Adding disclosure from to mails from development and test systems

If you want to send mails from development and test systems, but don’t want any risk that it looks like a productive mail, you can add a disclosure to the mail.

In SOST mail settings goto the disclosure function:

SOST to SODIS link

Or you can go directly there using the SODIS transaction.

In SODIS you key in the disclosure text:

SODIS disclosure

If you want you can test for any mail address if the disclosure will be shown or not by using the Routing Test function:

SODIS routing test

When sending mails from the SAP system the receiver now gets the disclosure. The real mail is pushed as text in the attachment of the mail (see OSS note 2842085 – Email body becoming to attachment in receiver side). You need to open the attachment to see the body of the text. Hyperlinks in the body will still work.

Restricting access to SOST transaction: give SOSG access

As admin you might want to restrict access to SOST transaction. This transaction is also often used by functional consultants to see if their mail is sent or not. When having access to SOST all functions like deletion and stopping of mails is also granted. What you can do is fully restrict access to SOST and grant the functional consultants access to transaction SOSG to display the mail status. It looks same as SOST, but has additional authorization checks. See also OSS note 2351372 – User access to transactions SOST, SOSV, SOSG and SOSB.

Batch job for mail sending

For sending mail, you need to schedule batch job RSCONN01  with variant SAP&CONNECTINT. See OSS note 1912890 – Stuck email messages on SOST – RSCONN01 client dependent.

Mail read receipts

SAP mail sending can also use mail receipts. This might be wanted, but most of the times it is not wanted. More about read receipts is explained in OSS note 2161462 – How does Read Receipt work in SAPConnect?

To suppress it follow the instructions in OSS note 1607686 – Suppressing read notification requests.

Mail encryption and signature

Start program RSCONN05 to set the mail signature and encryption settings. More background in OSS note 149926 – Secure e-mail: Encryption, digital signature.