Batch job result distribution

When a batch job finishes, there are use cases where you want to be informed on the results.

Questions that will be answered in this blog are:

  • How can I mail the spool result of a batch job?
  • How can I mail if the job went ok or not?

Mailing job status

As of version S4HANA 1709 (basis version 7.52), you can mail the batch job result for cancelled jobs, or in all cases when it finishes. In SM37 after job is planned goto change mode of the job and push the E-mail Notification button:

In case of issues check OSS note 2951767 – E-mail notifications are not sent.

Mailing spool result

For mailing spool results use the Spool List Recipient button:

On older systems there might be a cutoff after 1000 lines in the mail. See OSS note 329537 – Spool cut off at 1000 lines when sent to recipient. In case of issues, you can check OSS note 760838 – Spool lists are not sent and 930570 – Problems with sent OTF documents.

Mailing spool result to multiple mail addresses

In transaction SO15 create a distribution list:

Hit the create button to create a distribution list:

Goto the tab Dist. list content to enter the e-mail addresses:

Save the list.

Now you can go to SM37 and change the job:

In the recipient field hit F4 or the selection button and switch to the distribution list. Search the correct one and press ok:

In case somebody by accident deleted a shared distribution list, check OSS note 2477819 – Distribution Lists have been deleted for recovery options.

Bug fixes

Bug fix OSS notes:

S4HANA standard batch jobs

In S4HANA standard jobs are scheduled in a different way.

This blog will answer the following questions:

  • How to see then new standard jobs via transaction SJOBREPO?
  • Where to find more information on more advanced functions?
  • Which background OSS notes can I read on the S4HANA stand batch job repository?
  • I have done a change to SJOBREPO and it is not visible? (it takes up to 1 hour!)

Viewing the job repository

Start transaction SJOBREPO to view the job repository:

The jobs running are different per release. Check the corresponding note. Example for S4HANA 2020: 2992214 – Jobs in the Technical Job Repository (SJOBREPO) in SAP S/4HANA 2020.

Use transaction SWF_JOBREPO_SLG1 to see logs of potential job issues.

To assign a standard user to job steps use transaction SJOBREPO_STEPUSER to set standard job step user:

See OSS notes

Checking the activation status of SJOBREPO

With program R_JR_UTIL_1 you can check the current status of SJOBREPO or activate it:

See OSS note 2790150 – Automatic Job Scheduling is switched off.

Activation and monitoring

In SJOBREPO, more background information can be found by clicking the button Monitor help:

A very important remark is made here that it can take up to 1 hour before changes to SJOBREPO are visible in the monitoring overview. This is a very annoying feature.

Advanced functions in SJOBREPO

All the advanced configuration functions of the S4HANA job repository can be found as PDF attachment to OSS note 2190119 – Background information about S/4HANA technical job repository.

Activation of server group for technical job repository

Apply OSS note 3057980 – Targetservergroups in SJOBREPO in Release 7.55 to get the function for server groups for the technical job repository.

Scope dependent jobs

In customizing you can activate scope dependent jobs:

See also OSS note 3085988 – Technical job is not getting schedule in S/4HANA SJOBREPO because the job is showing as ‘Not in Scope’.

Background OSS notes

Useful background OSS notes:

Bug fix notes:

Debug batch programs

This blog will explain how to debug a background batch program with real background mode (SY-BATCH is X).

Questions that will be answered are:

  • How to debug a running job?
  • How to debug a completed job?

Starting the debug mode for batch job

First we plan a single run of the batch job. In our example we run program RSWAITSEC which does nothing more than wait.

In SM37 show the job run:

Select the job and in the command line enter the background debug command JDBG:

Now the debugger starts first in the batch job part. Hit F7 a few time (F7 = jump back out of routine) until you reach the real program:

As you can see here the SY-BATCH variable is X, which means you are debugging with real background mode on.

SM50 background debugging

If you want to debug a running job, you have to goto SM50 and select the background process. Then choose the menu option Administration / Program / Debugging. Confirm the prompt:

Wait until the running SQL statement has completed and debug mode will start.

Please be very careful with this kind of debugging in a productive system.If you cancel the debug session there might be a rollback work statement triggered, which can cause database inconsistencies.

Reference notes

573128 – Programme im Hintergrund debuggen

Batch jobs tips & tricks

This blog will give tips and tricks on batch jobs.

Questions that will be answered are:

  • How to check a job is not running already before starting new one?
  • How to build in a wait step into a batch job?
  • How to set the RV variables automatically in table TVARVC?
  • How to validate that the basic batch job system is working ok?
  • How to analyze the jobs running in my system?
  • How to mass stop and start batch jobs?
  • How to set up batch job interception?
  • How to ignore large spool output of batch jobs?
  • How to see the batch job delay timing?
  • How to plan standard jobs in S4HANA?
  • How do I set up batch job server groups?
  • How can I mail the spool of a batch job?
  • How can I mail if job was successful or not?
  • How to check the consistency of the batch job tables and how to repair?
  • How can I archive a print list?
  • How can I archive a job log?
  • How can I get job statistics?
  • How to debug a batch job?
  • How to find who deleted a batch job?
  • How to check in case of batch job delay?
  • How to quickly check health of batch job scheduler?

SAP FAQ note on background jobs

SAP has FAQ note on background jobs: 3008195 – FAQ: Background Processing BC-CCM-BTC-*.

Prevention of same job still running

If you want to prevent same job from starting, while a previous instance is still running, you need to add program RSBTONEJOB or RSBTONEJOB2 as first step in the batch job. This step will detect if the previous instance is still running and abort to avoid the next steps from being executed. More background in OSS note 557610. The scope of both programs is in principle limited to be used for idocs and CUA. To extend the scope or in case of issues, read the instructions in note 3225033 – Behavior of program RSBTONEJOB, RSBTONEJOB2 not as expected.

Forcing a batch program to wait

If for some reason you need a batch program to wait between steps, you can use program RSWAITSEC as a step. This program will only do a wait for x amount of seconds.

Setting current date in the TVARVC table for the RV variables

The RV variables for current date, month and year are often used in month end closing batch jobs. Running program RVSETDAT will set the current dates for RV TVARC variables.

Checking basis background job system settings and working

If you want to validate if the background job system function itself is working properly, start transaction SM65 background processing analysis tool.

SM65 start screen

Result is shown correct working, number of batches and wait time:

SM65 result screen

Bug fixes for SM65:

Background job analysis tool

Start transaction ST13 and start tool BACKGROUND_JOB_ANALYSIS. Or directly start program /SSA/BTC.

Batch job analysis tool

Pending on your selection you get a graphical overview or a full list for you to speed up your analysis.

Mass stop and start of batch jobs

Also check this note for clean up of BTCDELAY table: 3222291 – Superfluos Entries in BTCDELAY Table.

In some cases you might want to find out who manually deleted a batch job.

Unfortunately you first need to activate the logging via program BTCAUX06:

To view job deletions you need to goto transaction SM51, menu option Goto, Trace, Instance Trace, Search Trace. Then look for pattern BP_JOB_DELETE.

More information in OSS note 850885 – Logging the deletion of jobs.

A batch job is not started immediately, but with a delay. This delay is set via RZ11 parameter rdisp/btctime and default setting is 60 seconds. More information can be found in OSS note 923228 – Background job scheduler: Use of processes that have become free.

See new note 3236046 – Test report for immediate start for program BTCAUX25 that will test immediate start.

Standard batch jobs in S4HANA

Standard batch jobs in S4HANA are planned via transaction SJOBREPO. For more details read the dedicated blog.

Batch job server groups

If you have a large production system with many application servers you can setup batch job server groups to have batch jobs run on a set of dedicated application servers. To set up batch job server groups start transaction SM61 and click the button Job server groups:

Job server groups

Here you can define the job server group and assign application servers to them. Background is in OSS note 612838 – Administration of job server groups.

job statistics

This gives statistical output:

Job statistics output

Batch job delay

Batch job delay can be set with parameter rdisp/btctime. Default is 60 seconds.

See also OSS notes 3080021 – Jobs are started with delay and 3148846 – Background Jobs with status “No free batch work processes available”.

How to check health of batch job scheduler

Start transaction SM61. Now select the Time-Driven scheduler. Select the server and choose the health check tab. Now press the check button:

Background OSS notes

3008195 – FAQ: Background Processing BC-CCM-BTC-*

Stop and start batch jobs for maintenance

This blog explains how to mass stop and mass start batch jobs as admin. This especially useful putting the SAP system in maintenance mode. Maintenance mode can be needed for upgrade, support package patching or data conversion.

Questions that will be answered are:

  • How to mass stop batch jobs?
  • Can I plan new jobs I need during the suspend mode?
  • How to mass start batch jobs again?

More batch jobs tips and tricks in this blog.

Stopping all batch jobs for maintenance mode

Stop all batch jobs: start transaction SE38 and start program BTCTRNS1.

BTCTRNS1 output

All currently planned jobs will be put into a Released/Suspended mode:

Batch jobs suspended mode

This means the already planned jobs (periodically or not) will not be started.

During this suspend mode new jobs can be planned by admin. These new jobs will be executed.

Starting all batch jobs after end of maintenance

Start all batch jobs again: start transaction SE38 and start program BTCTRNS2.

BTCTRNS2 output


For more background information read OSS note 79424 – How do BTCTRNS1 / BTCTRNS2 work?.