Technical clean up for BI

SAP BI can be used in BI itself, but BI is more available than you think: embedded BI in S4HANA, inside SCM, inside SAP solution manager, etc.

Also for BI systems a technical clean up of data might be required when the data volume becomes too high. For other clean up read this blog on technical clean up.

Questions that will be answered in this blog are:

  • How can I do a housekeeping on my BI system using a task list?
  • How can I execute a technical clean up of old BI technical data?

BI housekeeping task list

Go to transaction STC01 and start the SAP_BW_HOUSEKEEPING task list. Select all cleanups you want to perform. Select in the variants the retention times and dates. When done, start the task list (best to do in background mode):

When done all should be green.

Reference OSS note for this task list explaining all details steps: 1829728 – BW Housekeeping Task List.

Bug fix note for BI on HANA: 3016692 – SAP_BW_HOUSEKEEPING Tasklist issue of RSO_PSA_PARTITION_CHECK ended in checkmode.


For table RSDDSTATDTP, you can use clean up program RSDDSTAT_DATA_DELETE (transaction RSDDSTAT):

Background OSS note: 2971233 – RSDDSTAT_DATA_DELETE: “free date selection” vs. “all”.

Other notes:


For Clean up of tables RSBATCHDATA and RSBATCHCTRL, you can use program RSBATCH_DEL_MSG_PARM_DTPTEMP (transaction RSBATCH):

Parameters: DEL_MSG to delete all records older than XXX (From 000 to 999) days (M-Records). DEL_PAR to delete all records older than XXX (From 000 to 999) days (R and P-Records). DEL_DTP has no meaning.

Background: OSS note 1942703 – RSBATCH_DEL_MSG_PARM_DTPTEMP does not delete all expected RSBATCH* entries.

Other OSS notes:

Clean up of RSPM tables

Request administrations is stored in tables starting with RSPM. After years clean up will be needed for these tables to avoid them from growing. Main OSS note 3137171 – [BW Central KBA] Housekeeping for Request Administration tables (RSPM* tables) describes the process and programs.

SAP database growth control: technical cleanup

This blog will explain about technical cleanup to reduce the SAP database growth and to regain control of it.

Questions that will be answered are:

  • How to run the standard SAP clean up jobs?
  • Where can I find full list of items that could be cleaned up?
  • How to run the cleanup of some common objects?
  • Database reorganization after cleanup?
  • How can I clean up old idocs?
  • How can I clean up old table logging?
  • How can I clean up old application logs?
  • How can I clean up old RFC logs?
  • How can I clean up old change pointers?
  • How can I delete workflow logging?
  • How can I archive workflows?
  • How can I delete SAP office documents?
  • How can I delete old audit log data?
  • How can I execute specific clean up for BI systems?
  • How can I execute specific clean up for solution manager system?
  • Many more…. use search for table name

This blog assumes you have followed the step in the blog to get insight into your fast growing SAP tables.

If you run ECC on HANA or S4SHANA check out this blog on data aging.

This blog focuses on technical data objects archiving and clean up by performing deletion. If you want to setup functional archiving, start reading this blog.

List of technical clean up items

A full list of all possible technical clean up items can be found in OSS note 2388483 – How-To: Data Management for Technical Tables. The chapters below describe the most common ones.

SAP standard clean up jobs

Using SM36 you can plan all SAP standard jobs (which include a lot of clean up jobs for spools, dumps, etc) via the button Standard Jobs.

By hitting the button Default scheduling in an initial system, or after any upgrade or support package, the system will plan its default clean up schedule.

SM36 standard job scheduling

S4HANA has different set up of standard jobs. See blog.

Clean up of old idocs

Idoc data is stored in EDI* tables. Largest tables are usually EDI40, EDIDS and EDIDC.

Old idocs can be deleted using transaction WE11.

Idoc deletion

In batch mode you can schedule it as program RSETESTD.

In the bottom of the selection screen are the technical options:

Idoc deletion technical settings

The idoc deletion job can fail if there is too many data to process. If they happens remove the 4 tick boxes here and use the separate deletion programs: RSWWWIDE, RSARFCER, SBAL_DELETE and RSRLDREL2. These 5 combined programs will delete the same, but run more efficiently. This procedure is also explained in OSS note 1574016 – Deleting idocs with WE11/ RSETESTD.

Also check these OSS notes:

Clean up of table logging

Table logging is stored in table DBTABLOG (general information on table logging can be found in this blog). Deletion can be done using transaction SCU3 and then choosing the option Edit/Logs/Delete, or by using program RSTBPDEL.

After you apply OSS note 2535552 - SCU3: New authorization design for table logging: new transaction code SCU3_DEL will be available.
DBTABLOG deletion

More background information: OSS note 2335014 – DBTABLOG | Reduce size. Instructions to set up periodic job: 2388295 – RSTBPDEL | Delete logs periodically.

Bug fix OSS notes:

Clean up of application logging

Application logging (SLG1) is stored in tables BALDAT and BALHDR (for general information on the use of the application log, read this blog). Deletion can be done using transaction SLG2 or by using program SBAL_DELETE.

The last options to fine tune the number of logs per job and the commit counter setting do not appear by default. Select menu option Program/Expert mode first.

Read more details in the FAQ note: 3039724 – BALHDR and BALDAT: Application Log tables size increases [FAQ].

The deletion logic on expired and non-expired logs is described in OSS note 195157 – Application log: Deletion of logs.

For setting up a dynamic variant, follow the instructions in OSS note 2936391 – Dynamic variant to remove logs with SBAL_DELETE.

Tuned setting for commit counter is described in OSS note 2507213 – SBAL_DELETE runs too long.

Bug fix notes:

Delete old RFC data

Old RFC data can be deleted using transaction SM58, selecting some data, then in the overview screen select the menu option Log File/ Reorganize. Or by starting program RSARFCER.

More background information in OSS note 2899366 – Huge entries in table ARFCSDATA.

In this note you can also read to check SMQ1 as well, since qRFC’s are also stored in ARFCSDATA table. See blog on qRFC’s.

To delete records with update errors as well, run program RSTRFCES. See notes 3095792 – Unable to delete entries from SM58 transaction and 3245070 – How to delete tRFCs with error “Update terminated” in SM58.

Optimization and bug fix OSS notes:

Delete old change pointers

Old change pointers occupy space in tables BDCP2 and BDCPS. You can use transaction BD22 or report RBDCPCLR/RBDCPCLR2 (3248987 – The difference between reports RBDCPCLR and RBDCPCLR2) to delete them.

Delete change pointers

Detailed description of all the options can be found in OSS note 2676539 – BD22 (Report RBDCPCLR) Options Explained.

MDG change pointers

If you are using MDG: it has its own set of change pointer tables (MDGD_CP_REP_STAT). Clean up transaction code is MDGCPDEL. Program for batch job clean up is RMDGCPCLR.

Background in OSS note 3075612 – MDG-DRF: Reducing table entry of MDGD_CP_REP_STAT.

Bug fix note:


Workflows are stored in many tables starting with SW*.

You can delete work item history with transaction SWWH or program RSWWHIDE.

Delete workflow item history

This clean up will only do the work item technical history and not the workflow itself. If workflow itself can be deleted or is to be archived is a functionality decision that the depend on the business and audit needs.

The workflow deleting program can create large amount of spools. If this is not wanted use the NULL printer.

If your business is using the GOS (generic object services) to see workflows linked to a business document, and they cannot retrieve the archived work item, please follow carefully the instructions in OSS note 2356250 – Not able to view archived workflows.

Workflow archiving

Workflow archiving can be done with archiving object WORKITEM (2578826 – Archiving Object WORKITEM – tables with deletion). For archiving setup read this blog. This note explains how to run the archiving of the WORKITEM object: 2157048 – Workflow Quick Start Guide to WORKITEM Archiving. Data display for the archived work items is explained in OSS note 2748817 – How to display Workitems from archive.

Only workflows of status Completed or Logically deleted (CANCELLED) can be archived (see OSS note 2311382 – Not all work items are archived). You can use transaction SWIA for mass logical deletion (see blog, and OSS note 2650820 – Mass complete work items manually). A custom program can be used for mass cancellation in batch mode (see blog).

If you run on HANA, read OSS note 3251001 – WORKITEM tables disk size not reduced after archiving.

Bug fix OSS notes:

Workflow deletion

If you want to delete the actual workflow you have to run program RSWWWIDE.

Take care that before deleting workflows you have checked that these are not needed for audit or financial proof. Some workflows will contain approval steps with a recording of who approved what at which time.

Orphaned workflow records

Run program RSWWWIDE_DEP to list and delete orphaned workflow records. See OSS notes 2971286 – Table SWW_PROPERTIES and 3144853 – SWWLOGHIST table size is increasing.

Large amount of documents in SAP inbox

If you have a large amount of items in your SAP inbox, you can delete them via program RSSODLIN. Background is in OSS note 63912 – SAPoffice: Delete user sessions.

Deleting SAP office documents

SAP office documents are stored in table SOFFCONT1, and can be deleted with program RSBCS_REORG. See note 966854 – Reorganization – new report. Note 988057 – Reorganization – information contains a very useful PDF document that explains what to do in cases that RSBCS_REORG is not directly can delete an SAP office document. In most cases you have to run a special program that breaks the link between the document and the data. After that is done you can delete the content. Extra explanation is in OSS note 1641830 – Reorganization of Business Communication Services data (RSBCS_REORG).

Test this first and check with the data owner that the documents are no longer needed.

For a full explanation on deleting SAP office documents (including all the pre-programs to run) and bug fix notes: read this dedicated blog on SAP office document deletion.

Migrating SAP office documents to content server.

Usually the business will not allow deletion of SAP office document (unless they are very old). You might be ending up with a SOFFCONT1 table of 100 GB or more.

In stead of deleting SAP office documents, you can also migrate them to a content server. Read more in this blog.

Change documents

Change documents do contain business data changes to business objects. If tables CDHDR and CDPOS grow very big, you start with an age analysis. You can propose to business to delete change documents older than 10 years. 10 years is the legal time you need to keep a lot of data. Deletion is done via program RSCDOK99. If business does not want to delete, but keep the data in the archive, you can use data archiving object CHANGEDOCU. Retrieval of archived change documents is via transaction RSSCD100.

Background in OSS note: 3103201 – CD: Archivierungsm√∂glichkeiten f√ľr die CDPOS.

Read this extensive blog on Change document data archiving.

Bug fix OSS notes:


See OSS note 3171193 – SMIMCONT1 table size is large to run in SE37 the clean up function module CLEAN_LANG_SMIMCONT1. This only cleans obsolete entries.

SYS_LOB tables

If you have large SYS_LOB tables, most likely these are occupied with attachments. Consider setup of SAP content server (see blog) and then migrate the documents from the SAP database to the content server (see blog).

To analyze SYS_LOB tables, follow the instructions in this dedicated blog.

LTEX table

LTEX table is used for storing ALV extracts data. Use program BALVEXTR to delete old entries. See OSS note 557772 – ALV extracts: Improving the BALVEXTR management report.

Clean up old Audit log data

You can schedule program RSAUPURG or program RSAU_FILE_ADMIN with the right variant to delete old Audit log data:

Before deleting audit log data, first agree with your security officer on the retention period. More on audit log in this blog.

Clean up of user role assignment data

If you have an older system, you will find that many users will have double roles assigned, or roles with validity dates in the past. This will lead to large amount of entries in table AGR_USERS. You can clean up by compressing this data with program PRGN_COMPRESS_TIMES. Read more in this blog.

Large WBCROSSGT table

Table WBCROSSGT is used to store the ABAP where used index. Might be large after upgrade. Use program RS_DEL_WBCROSSGT to delete and program SAPRSEUB to recreate the indexes.

Clean up of web service data

If table SRT_MMASTER is growing fast, it is time for clean up of web service data: see OSS note 2231932 – ESI – How to schedule the SAP_SOAP_RUNTIME_MANAGEMENT standard background job.

Clean up of BI data

For clean up of BI data please read this dedicated blog on clean up of BI data.

In the system that BI system extracts data from, you can run diverse cleanups:

Clean up for solution manager system

For clean up of a solution manager system, read this dedicated blog.

Clean up for SAP Focused Run

For clean up of a SAP Focused Run system, read this dedicated blog.

Updating statistics

If you are running Oracle database it is wise to include in technical clean up job as last step the online reorganization of tables or indexes using program RSANAORA. See blog.

Clean up non-used indexes

Oracle has a function called index monitoring to check if indexes are used at all.  You can use it to delete non-used indexes. See OSS note 105047 – Support for Oracle functions in the SAP environment.