SAP database growth control: technical cleanup

TAANA

This blog will explain about technical cleanup to reduce the SAP database growth and to regain control of it.

Questions that will be answered are:

  • How to run the standard SAP clean up jobs?
  • Where can I find full list of items that could be cleaned up?
  • How to run the cleanup of some common objects?
  • Database reorganization after cleanup?
  • How can I clean up old idocs?
  • How can I clean up old table logging?
  • How can I clean up old application logs?
  • How can I clean up old RFC logs?
  • How can I clean up old change pointers?
  • How can I delete workflow logging?
  • How can I archive workflows?
  • How can I delete SAP office documents?

This blog assumes you have followed the step in the blog to get insight into your fast growing SAP tables.

If you run ECC on HANA or S4SHANA check out this blog on data aging.

This blog focuses on technical data objects archiving and clean up by performing deletion. If you want to setup functional archiving, start reading this blog.

List of technical clean up items

A full list of all possible technical clean up items can be found in OSS note 2388483 – How-To: Data Management for Technical Tables. The chapters below describe the most common ones.

SAP standard clean up jobs

Using SM36 you can plan all SAP standard jobs (which include a lot of clean up jobs for spools, dumps, etc) via the button Standard Jobs.

By hitting the button Default scheduling in an initial system, or after any upgrade or support package, the system will plan its default clean up schedule.

SM36 standard job scheduling

S4HANA has different set up of standard jobs. See blog.

Clean up of old idocs

Idoc data is stored in EDI* tables. Largest tables are usually EDI40, EDIDS and EDIDC.

Old idocs can be deleted using transaction WE11.

Idoc deletion

In batch mode you can schedule it as program RSETESTD.

In the bottom of the selection screen are the technical options:

Idoc deletion technical settings

The idoc deletion job can fail if there is too many data to process. If they happens remove the 4 tickboxes here and use the separate deletion programs: RSWWWIDE, RSARFCER, SBAL_DELETE and RSRLDREL2. These 5 combined programs will delete the same, but run more efficiently. This procedure is also explained in OSS note 1574016 – Deleting idocs with WE11/ RSETESTD.

Also check these OSS notes:

Clean up of table logging

Table logging is stored in table DBTABLOG. Deletion can be done using transaction SCU3 and then choosing the option Edit/Logs/Delete, or by using program RSTBPDEL.

After you apply OSS note 2535552 - SCU3: New authorization design for table logging: new transaction code SCU3_DEL will be available.

DBTABLOG deletion

More background information: OSS note 2335014 – DBTABLOG | Reduce size. Bug fix OSS notes:

Clean up of application logging

Application logging is stored in tables BALDAT and BALHDR. Deletion can be done using transaction SLG2 or by using program SBAL_DELETE.

The last options to fine tune the number of logs per job and the commit counter setting do not appear by default. Select menu option Program/Expert mode first.

Tuned setting for commit counter is described in OSS note 2507213 – SBAL_DELETE runs too long.

Delete old RFC data

Old RFC data can be deleted using transaction SM58, selecting some data, then in the overview screen select the menu option Log File/ Reorganize. Or by starting program RSARFCER.

More background information in OSS note 2899366 – Huge entries in table ARFCSDATA.

In this note you can also read to check SMQ1 as well, since qRFC’s are also stored in ARFCSDATA table. See blog on qRFC’s.

Delete old change pointers

Old change pointers occupy space in tables BDCP2 and BDCPS. You can use transaction BD22 or report RBDCPCLR/RBDCPCLR2 to delete them.

Delete change pointers

MDG change pointers

If you are using MDG: it has its own set of change pointer tables. Clean up transaction code is MDGCPDEL. Program for batch job clean up is RMDGCPCLR.

Workflows

Workflows are stored in many tables starting with SW*.

You can delete work item history with transaction SWWH or program RSWWHIDE.

Delete workflow item history

This clean up will only do the work item technical history and not the workflow itself. If workflow itself can be deleted or is to be archived is a functionality decision that the depend on the business and audit needs.

The workflow deleting program can create large amount of spools. If this is not wanted use the NULL printer.

If your business is using the GOS (generic object services) to see workflows linked to a business document, and they cannot retrieve the archived work item, please follow carefully the instructions in OSS note 2356250 – Not able to view archived workflows.

Workflow archiving

Workflow archiving can be done with archiving object WORKITEM. For archiving setup read this blog. This note explains how to run the archiving of the WORKITEM object: 2157048 – Workflow Quick Start Guide to WORKITEM Archiving. Data display for the archived workitems is explained in OSS note 2748817 – How to display Workitems from archive.

Bug fix OSS notes:

Workflow deletion

If you want to delete the actual workflow you have to run program RSWWWIDE.

Take care that before deleting workflows you have checked that these are not needed for audit or financial proof. Some workflows will contain approval steps with a recording of who approved what at which time.

Large amount of documents in SAP inbox

If you have a large amount of items in your SAP inbox, you can delete them via program RSSODLIN. Background is in OSS note 63912 – SAPoffice: Delete user sessions.

Deleting SAP office documents

SAP office documents can be deleted with program RSBCS_REORG. See note 966854 – Reorganization – new report. Note 988057 – Reorganization – information contains a very useful PDF document that explains what to do in cases that RSBCS_REORG is not directly can delete an SAP office document. In most cases you have to run a special program that breaks the link between the document and the data. After that is done you can delete the content.

Test this first and check with the data owner that the documents are no longer needed.

Bug fix OSS notes:

Change documents

Change documents do contain business data changes to business objects. If tables CDHDR and CDPOS grow very big, you start with an age analysis. You can propose to business to delete change documents older than 10 years. 10 years is the legal time you need to keep a lot of data. Deletion is done via program RSCDOK99. If business does not want to delete, but keep the data in the archive, you can use data archiving object CHANGEDOCU. Retrieval of archived change documents is via transaction RSSCD100.

LTEX table

LTEX table is used for storing ALV extracts data. Use program BALVEXTR to delete old entries. See OSS note 557772 – ALV extracts: Improving the BALVEXTR management report.

Updating statistics

If you are running Oracle database it is wise to include in technical clean up job as last step the online reorganization of tables or indexes using program RSANAORA. See blog.

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