SAP Focused Run housekeeping and technical clean up

Housekeeping in SAP Focused Run is needed for 3 reasons:

  1. Keep performance high
  2. Reduce data footprint on the database
  3. Stay within the licensed volume (see more on licenses of SAP Focused Run in this blog)

Questions that will be answered in this blog are:

  • Which housekeeping settings can I make in SAP Focused Run?

Housekeeping for alert and event management

For alert and event management housekeeping program:

Housekeeping for system analysis and root cause analysis

For system analysis housekeeping schedule program SRAF_LOG_HOUSEKEEPING and WEA_AGG_STORE_PARTITIONING. For root cause analysis schedule program RCA_HOUSEKEEPING.

Detailed settings for RCA housekeeping are done in table RCA_HKCONFIG. You can maintain this table with SM30:

Housekeeping for application integration monitoring

For application integration monitoring housekeeping schedule program /IMA/HOUSEKEEPING for older releases and /IMA/HOUSEKEEPING_NEW for FRUN 3.0 FP01 onwards.

In the tile for integration monitoring you maintain the detailed settings and retention periods:

Press the change button to alter the data retention periods towards your need:

Housekeeping for EWA data

For EWA data housekeeping schedule program FRUN_DELETE_SERVICE_DATA:

Important year: default 1 year of EWA data is kept. If you need more, increase the days kept. If you want to clean up more, you can reduce the days.

Housekeeping for health monitoring

For health monitoring housekeeping, schedule program OCM_HOUSEKEEPING.

Housekeeping for statistical records

For housekeeping of statistical records, schedule program AI_STATRAGG_HOUSEKEEPING:

Housekeeping for work mode management

For housekeeping of work mode management, schedule program WMM_HOUSEKEEPING:

Housekeeping for security and configuration validation

In the Configuration and configuration analytics Administration tile, choose the configuration icon:

Here you can set the retention period.

Technical clean up

There are also technical tables that might grow fast in SAP Focused Run that will consume memory in your HANA database.

Fast growing table LMDB_P_CHANGELOG

See OSS note 2610122 – Cleaning up the change history in the LMDB: run program RLMDB_CLEAR_CHANGELOG.

Fast growing SISE_LOG table

Run program SISE_LOG_DELETE to clean up SISE_LOG table. See OSS note 2984789 – Scenario F4-help not working for SISE_LOG_DELETE report.

Idoc and PI monitoring data fast growing

If you get too much data for idoc monitoring, apply OSS note 3241688 – Category wise table cleanup report (IDOC, PI). This note delivers program /IMA/TABLE_CLEANUP_REPORT for clean up.

Invalid entries in MAI_UDM_PATHS

If table MAI_UDM_PATHS is getting large, follow the instructions from OSS note 3030652 – Cleanup invalid entries from database table mai_udm_paths to clean up. It is explained in more detail in OSS note 3250729 – Housekeeping for metric paths. And read OSS note 3424812 – MAI housekeeping does not allow ad hoc execution for ad hoc clean up.

<< This blog was originally posted on SAP Focused Run Guru by Frank Umans. Repost done with permission. >>

Deleting SAP office documents

In your system the amount of SAP office documents is consuming more and more space. You want to clean up these tables: BCST_CAM, BCST_SR, SOC3, SOFFCONT1, SOFM, SOOD, SOOS, SOST. This blog will explain how.

Questions that will be answered are:

  • How to reduce size of tables BCST_CAM, BCST_SR, SOC3, SOFFCONT1, SOFM, SOOD, SOOS, SOST?
  • How to run the clean up programs before running RSBCS_REORG?
  • How to run program RSBCS_REORG?

SAP office documents to content server

If table SOFFCONT1 is growing fast, you can migrate data to the content server. This might be the easiest solution. Read more in this blog.

See also note 1634908 – Reduce the number of entries of table SOFFCONT1.

See OSS note 3225275 – BC-SRV-COM Guided Answer for the guided Q&A.

Preparations before running RSBCS_REORG

SAP office documents are stored in table SOFFCONT1, and can be deleted with program RSBCS_REORG. See note 966854 – Reorganization – new report. Note 988057 – Reorganization – information contained in the past a very useful PDF document that explains what to do in cases that RSBCS_REORG is not directly can delete an SAP office document. This was removed, but you can download it here:

In most cases you have to run a special program that breaks the link between the document and the data. After that is done you can delete the content. Extra explanation is in OSS note 1641830 – Reorganization of Business Communication Services data (RSBCS_REORG).

Set expiration date

Run program RSBCS_SREQ_EXPIRE (see OSS note 1478279 – Deleting send requests that have not expired) to set the expiration date when needed:

This will remove the expiry dates.

Release the send requests

Run program RSBCS_SREQ_RELEASE (see OSS note 1238740 – Deleting unreleased send requests):

Don’t select too much data, otherwise the program will dump (see note 3033843 – Program RSBCS_SREQ_RELEASE failed with dump TSV_TNEW_PAGE_ALLOC_FAILED).

This will release the send requests for deletion.

But it will only do so if a document is attached. Apply OSS note 3256308 – Initial send requests are not released to get new program RSBCS_SREQ_INITIAL_RELEASE:

This will also release the send request for deletion in case there is no document attached.

Unlink document from application

Run program RSBCS_SREQ_UNLINK (see note 1276402 – Send requests cannot be deleted due to links) to unlink the the document from the object:

Document is in SAP connect queue

Documents might still be in the SAP connect queue. Use program RSBCS_DELETE_QUEUE (see OSS note 1244680 – Deleting send requests from the queue) to remove the queue for the documents:

Document is in a folder

If the document is in a folder it might be in different sort of folder:

  • Hidden folder
  • Private folder
  • Document has GOS link
Document is in a hidden folder

Run program RSSODFRE (see OSS note 567975 – Hidden folder: Reorganization) to delete documents from the hidden folders:

Document is in a private folder

Run program RSSO_DELETE_PRIVATE (see OSS note 922671 – Deleting folder entries) to delete from private folder:

Document has GOS link

To be able to delete document with GOS link, run program RSGOSRE01 (see OSS notes 569123 – Reorganizing documents from generic object services, 1641800 – How to delete ‘Has links to GOS/Document not sent’ documents from the Hidden folder and 2016688 – RSGOSRE01: New selection parameters):

Or run program RSGOSRE02 (OSS note 2031234 – RSGOSRE02: Reorganizing documents from generic object services):


Program RSBCS_REORG will not archive, but only delete.

Test this first and check with the data owner that the documents are no longer needed.

Program RSBCS_REORG selection criteria:


Double clicking on the line will show the details for the issue why you cannot delete.

Bug fix OSS notes for RSBCS_REORG: